Grading
Definitions
The following letter grades are used on semester grade reports and transcripts:
| A— |
Student demonstrates achievement of learning objectives at a level of outstanding mastery. |
| B— |
Student demonstrates achievement of learning objectives at a level beyond mere minimum competency. |
| C— |
Student demonstrates achievement of learning objectives at a level of minimum competency. |
| D— |
Student demonstrates achievement of learning objectives at a level below minimum competency but sufficient to receive credit. |
| F— |
Student demonstrates insufficient achievement of learning objectives to receive credit. |
The following letter grades are used to identify courses accepted as transfer credit:
| TA— |
Transfer grade of A |
| TB— |
Transfer grade of B |
| TC— |
Transfer grade of C |
| TD— |
Transfer grade of D |
| U— |
Audit: Students may elect to audit a course (no credit, no grade points, not figured in grade point average). Audit status indicates that the student will attend the classes but will not receive credit. A student must declare audit status before the end of the refund period. Pending approval, an additional fee will be charged to offset the loss in state reimbursement. |
| I— |
Incomplete: If the student doesn’t complete the course work within the prescribed semester restrictions, a grade will automatically default to an “F.” The incomplete grade contract is an agreement between the student and the instructor, and states specifically what the student must do to complete the course work. The course work must be completed by the end of the semester following the term in which the course was taken (not including summer semester) and must be in agreement with the terms of the incomplete grade contract. Upon completion of the course work, the instructor will change the “I” grade to the appropriate letter grade (A, B, C, D, or F) by obtaining a Change of Grade Form from the subdivision office. If the student does not complete the course work within this prescribed semester restriction, a grade of “F” will be entered for the course. See the "Guidelines for Issuance of an Incomplete Grade" below. |
| W— |
Official withdrawal: Once a student has withdrawn from a course, he/she will no longer be allowed to attend class. All withdrawals are final. Once a student has withdrawn, a grade of “W” will appear on the official transcript. This grade does not affect the student’s GPA. A student who does not officially withdraw may receive a grade of “F.” This grade will become a part of the student’s permanent record. The student remains responsible for all tuition and fees related to the course. See the "Guidelines for Withdrawal" and "Administrative Withdrawal Policy" below. |
| P— |
Pass (vocational skill classes only): For specified courses (i.e., APL), credit is recorded only by a “P” (pass) or “F” (fail). The “P” grade signifies that the student completed the requirements of the course with a grade of “C” or better. Credit from courses in which a “P” is granted counts toward the completion of the student’s program of study but is not figured in the grade point average. |
| R— |
Repeating a class: Students may attempt a college-level course twice (including withdrawals) and a developmental course three times (including withdrawals). In accordance with this policy, a student may be denied enrollment in a class based on lack of academic progress and/or proof of an ability to benefit from the course. Some courses are approved to be taken more than two times (e.g., designated music and physical education courses). The repeat policy will go into effect when the allowable number of repeats for these courses has been exceeded. Those seeking an exception to the college policy must contact the dean of Student Engagement. The most recent grade (the repeated grade) received will be computed into the cumulative grade point average. The repeated grade will be designated by an “R.” All previous attempts will remain on the transcript, but will not be included in the cumulative grade point average.
For financial aid purposes, courses that are repeated will not be counted in enrolled hours if the student previously received a grade of “D” or better in the course. Exception: A repeat will count once if a grade of “C” or better is required for the student to take the next course sequence. For example, if the student took MTH-095 and received a “D,” the student would be able to repeat the course and have the hours counted in the enrolled hours since a grade of “C” or better is needed to enroll in MTH-098. However, if the student does not receive a “C” or better in his or her second attempt, the course will not be covered by financial aid the third time.
|
| FF— |
Forgiveness Policy Applied |
Guidelines for the Issuance of an Incomplete Grade
- Students may request an “I” grade only when unusual and serious circumstances arise during the final weeks of the semester that in some way prohibit the completion of course requirements for a course that the student has been successfully pursuing. These circumstances may involve a severe personal or family crisis, grave personal illness, or extraordinary job responsibilities. The instructor may, and should, request written documentation.
- Students may not request an “I” grade if they have failed to attend the course on a regular basis and/or have failed to pursue the course work during the semester in a timely fashion.
- Students, who have been consistently failing throughout the semester, may not request an “I” grade in order to avoid a low or failing grade on the student’s transcript.
- Students will not be issued an “I” grade by the course instructor for the sole purpose of allowing a student to repeat the course.
Guidelines for Withdrawal
Students who wish to withdraw from a class after the tuition refund period must withdraw by the appropriate deadline date. Courses of different lengths have different withdrawal dates. A student who does not withdraw officially from a class prior to the last date for withdrawals is subject to an F grade.
Students may withdraw from courses by processing a withdrawal form during regular office hours through the Registration Office, Building S, Room S103, or by phone at (708) 974-2110, or by accessing their academic record through the student portal, MVConnect.morainevalley.edu.
Students who have holds on their record are not permitted to withdraw from courses online. The student must either call (708) 974-2110 or visit the Registration Office (Room S103) during business hours to withdraw from a course. The deadline dates will apply regardless of any holds the student may have that prevent them from withdrawing online. Students with no holds may officially withdraw online through MVConnect on morainevalley.edu.
Withdrawal Guidelines for Fall 2018
| Length of Class |
Number of Days to Withdraw
(Includes the Start Date) |
| 17 weeks |
91 days |
| 16 weeks |
84 days |
| 15 weeks |
77 days |
| 13-14 weeks |
70 days |
| 12 weeks |
63 days |
| 11 weeks |
56 days |
| 9-10 weeks |
49 days |
| 8 weeks |
42 days |
| 6-7 weeks |
35 days |
| 5 weeks |
28 days |
| 4 weeks |
21 days |
| 3 weeks |
14 days |
| 2 weeks |
7 days |
| 1 week |
First day of class |
New Withdrawal Guidelines Effective Spring 2019
During fall and spring semesters, a uniform withdrawal date will be in place for courses that are 17-weeks, 16-weeks, and 8- or 9-weeks regardless of course start date. For courses of any other length and for all courses during summer semester, course withdrawal dates are based on start date and length of class. The tables below summarize course withdrawal dates by semester.
Spring 2019
| Length of Class |
Withdrawal Date |
| 17-weeks |
April 22, 2019 |
| 16-weeks |
April 22, 2019 |
| First 8-weeks |
March 4, 2019 |
| Second 8- or 9-weeks |
May 6, 2019 |
Guidelines for all other length courses:
| Length of Class |
Number of Days to Withdraw
(Includes the Start Date) |
| 15 weeks |
77 days |
| 13-14 weeks |
70 days |
| 12 weeks |
63 days |
| 11 weeks |
56 days |
| 10 weeks |
49 days |
| 6-7 weeks |
35 days |
| 5 weeks |
28 days |
| 4 weeks |
21 days |
| 3 weeks |
14 days |
| 2 weeks |
7 days |
| 1 week |
First day of class |
Summer 2019
| Length of Class |
Number of Days to Withdraw
(Includes the Start Date) |
| 11 weeks |
63 days |
| 10 weeks |
56 days |
| 9 weeks |
49 days |
| 8 weeks |
42 days |
| 6-7 weeks |
35 days |
| 5 weeks |
28 days |
| 4 weeks |
21 days |
| 3 weeks |
14 days |
| 2 weeks |
7 days |
| 1 week |
First day of class |
Administrative Withdrawal Policy
Moraine Valley Community College reserves the right to administratively withdraw a student from courses. Administrative Withdrawals may be requested by appropriate college officials for, but not limited to, the following circumstances: death of a student or student’s immediate family member, incapacitating medical or psychological illness, call to active military duty, Academic/Non-Academic Complaint determination, Code of Conduct resolution, compliance with other state or federal laws, and to ensure campus safety and security. Students who have an approved Tuition Appeal request may also be considered for an Administrative Withdrawal for a grade change to “W” under this policy.
Additional Grade Information
Students must be registered for a course prior to the end of late registration to receive a final grade. After the midterm date of each class, no additions will be made to the class roster.
Information about appealing a final grade in a course may be obtained in the office of the subdivision dean.
All grade reports will be processed after the last official day of the term. Final grade reports will be posted on MVConnect student portal.
A student must refute any grade report or educational record by the end of the semester following the semester in which the course was taken (not including summer term). If a student does not exercise this right within this time frame, the college has a right to refuse to review the student’s claim.
Variable Credit — Some courses are offered for varying amounts of credit (i.e., one credit hour, two credit hours, three credit hours, etc.). Students who enroll in courses offered with variable credit must indicate at the time of registration the amount of credit for which they are enrolling. The initial registration commitment can be changed during the designated late registration period but cannot be changed after that time.
Transcripts — Upon written request from the student, the Registration Office will mail the student’s official transcript to any college, university or agency named. Transcript request forms are available outside the Cashier’s Office. There is a fee per transcript. Letter grades earned in developmental and remedial courses will appear on the transcript, but the grades earned in these courses will not be calculated in the GPA that appears on the transcript.